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    Home - AI & Tech - Find out how to Construct a Secure, Autonomous Prior Authorization Agent for Healthcare Income Cycle Administration with Human-in-the-Loop Controls
    AI & Tech

    Find out how to Construct a Secure, Autonomous Prior Authorization Agent for Healthcare Income Cycle Administration with Human-in-the-Loop Controls

    Naveed AhmadBy Naveed AhmadJanuary 16, 2026No Comments4 Mins Read
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    Find out how to Construct a Secure, Autonomous Prior Authorization Agent for Healthcare Income Cycle Administration with Human-in-the-Loop Controls
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    def _now_iso() -> str:
       return datetime.utcnow().change(microsecond=0).isoformat() + "Z"
    
    
    def _stable_id(prefix: str, seed: str) -> str:
       h = hashlib.sha256(seed.encode("utf-8")).hexdigest()[:10]
       return f"{prefix}_{h}"
    
    
    class MockEHR:
       def __init__(self):
           self.orders_queue: Listing[SurgeryOrder] = []
           self.patient_docs: Dict[str, List[ClinicalDocument]] = {}
    
    
       def seed_data(self, n_orders: int = 5):
           random.seed(7)
    
    
           def make_patient(i: int) -> Affected person:
               pid = f"PT{i:04d}"
               plan = random.alternative(listing(InsurancePlan))
               return Affected person(
                   patient_id=pid,
                   title=f"Affected person {i}",
                   dob="1980-01-01",
                   member_id=f"M{i:08d}",
                   plan=plan,
               )
    
    
           def docs_for_order(affected person: Affected person, surgical procedure: SurgeryType) -> Listing[ClinicalDocument]:
               base = [
                   ClinicalDocument(
                       doc_id=_stable_id("DOC", patient.patient_id + "H&P"),
                       doc_type=DocType.H_AND_P,
                       created_at=_now_iso(),
                       content="H&P: Relevant history, exam findings, and surgical indication.",
                       source="EHR",
                   ),
                   ClinicalDocument(
                       doc_id=_stable_id("DOC", patient.patient_id + "NOTE"),
                       doc_type=DocType.CLINICAL_NOTE,
                       created_at=_now_iso(),
                       content="Clinical note: Symptoms, conservative management attempted, clinician assessment.",
                       source="EHR",
                   ),
                   ClinicalDocument(
                       doc_id=_stable_id("DOC", patient.patient_id + "MEDS"),
                       doc_type=DocType.MED_LIST,
                       created_at=_now_iso(),
                       content="Medication list: Current meds, allergies, contraindications.",
                       source="EHR",
                   ),
               ]
    
    
               possibly = []
               if surgical procedure in [SurgeryType.KNEE_ARTHROPLASTY, SurgeryType.SPINE_FUSION, SurgeryType.BARIATRIC]:
                   possibly.append(
                       ClinicalDocument(
                           doc_id=_stable_id("DOC", affected person.patient_id + "LABS"),
                           doc_type=DocType.LABS,
                           created_at=_now_iso(),
                           content material="Labs: CBC/CMP inside final 30 days.",
                           supply="LabSystem",
                       )
                   )
    
    
               if surgical procedure in [SurgeryType.SPINE_FUSION, SurgeryType.KNEE_ARTHROPLASTY]:
                   possibly.append(
                       ClinicalDocument(
                           doc_id=_stable_id("DOC", affected person.patient_id + "IMG"),
                           doc_type=DocType.IMAGING,
                           created_at=_now_iso(),
                           content material="Imaging: MRI/X-ray report supporting analysis and severity.",
                           supply="Radiology",
                       )
                   )
    
    
               closing = base + [d for d in maybe if random.random() > 0.35]
    
    
               if random.random() > 0.6:
                   closing.append(
                       ClinicalDocument(
                           doc_id=_stable_id("DOC", affected person.patient_id + "PRIOR_TX"),
                           doc_type=DocType.PRIOR_TX,
                           created_at=_now_iso(),
                           content material="Prior therapies: PT, meds, injections tried over 6+ weeks.",
                           supply="EHR",
                       )
                   )
    
    
               if random.random() > 0.5:
                   closing.append(
                       ClinicalDocument(
                           doc_id=_stable_id("DOC", affected person.patient_id + "CONSENT"),
                           doc_type=DocType.CONSENT,
                           created_at=_now_iso(),
                           content material="Consent: Signed process consent and danger disclosure.",
                           supply="EHR",
                       )
                   )
    
    
               return closing
    
    
           for i in vary(1, n_orders + 1):
               affected person = make_patient(i)
               surgical procedure = random.alternative(listing(SurgeryType))
               order = SurgeryOrder(
                   order_id=_stable_id("ORD", affected person.patient_id + surgical procedure.worth),
                   affected person=affected person,
                   surgery_type=surgical procedure,
                   scheduled_date=(datetime.utcnow().date() + timedelta(days=random.randint(3, 21))).isoformat(),
                   ordering_provider_npi=str(random.randint(1000000000, 1999999999)),
                   diagnosis_codes=["M17.11", "M54.5"] if surgical procedure != SurgeryType.CATARACT else ["H25.9"],
                   created_at=_now_iso(),
               )
               self.orders_queue.append(order)
               self.patient_docs[patient.patient_id] = docs_for_order(affected person, surgical procedure)
    
    
       def poll_new_surgery_orders(self, max_n: int = 1) -> Listing[SurgeryOrder]:
           pulled = self.orders_queue[:max_n]
           self.orders_queue = self.orders_queue[max_n:]
           return pulled
    
    
       def get_patient_documents(self, patient_id: str) -> Listing[ClinicalDocument]:
           return listing(self.patient_docs.get(patient_id, []))
    
    
       def fetch_additional_docs(self, patient_id: str, wanted: Listing[DocType]) -> Listing[ClinicalDocument]:
           generated = []
           for dt in wanted:
               generated.append(
                   ClinicalDocument(
                       doc_id=_stable_id("DOC", patient_id + dt.worth + str(time.time())),
                       doc_type=dt,
                       created_at=_now_iso(),
                       content material=f"Auto-collected doc for {dt.worth}: extracted and formatted per payer coverage.",
                       supply="AutoCollector",
                   )
               )
           self.patient_docs.setdefault(patient_id, []).prolong(generated)
           return generated
    
    
    class MockPayerPortal:
       def __init__(self):
           self.db: Dict[str, Dict[str, Any]] = {}
           random.seed(11)
    
    
       def required_docs_policy(self, plan: InsurancePlan, surgical procedure: SurgeryType) -> Listing[DocType]:
           base = [DocType.H_AND_P, DocType.CLINICAL_NOTE, DocType.MED_LIST]
           if surgical procedure in [SurgeryType.SPINE_FUSION, SurgeryType.KNEE_ARTHROPLASTY]:
               base += [DocType.IMAGING, DocType.LABS, DocType.PRIOR_TX]
           if surgical procedure == SurgeryType.BARIATRIC:
               base += [DocType.LABS, DocType.PRIOR_TX]
           if plan in [InsurancePlan.PAYER_BETA, InsurancePlan.PAYER_GAMMA]:
               base += [DocType.CONSENT]
           return sorted(listing(set(base)), key=lambda x: x.worth)
    
    
       def submit(self, pa: PriorAuthRequest) -> PayerResponse:
           payer_ref = _stable_id("PAYREF", pa.request_id + _now_iso())
           docs_present = {d.doc_type for d in pa.docs_attached}
           required = self.required_docs_policy(pa.order.affected person.plan, pa.order.surgery_type)
           lacking = [d for d in required if d not in docs_present]
    
    
           self.db[payer_ref] = {
               "standing": AuthStatus.SUBMITTED,
               "order_id": pa.order.order_id,
               "plan": pa.order.affected person.plan,
               "surgical procedure": pa.order.surgery_type,
               "lacking": lacking,
               "polls": 0,
               "submitted_at": _now_iso(),
               "denial_reason": None,
           }
    
    
           msg = "Submission obtained. Case queued for overview."
           if lacking:
               msg += " Preliminary validation signifies incomplete documentation."
           return PayerResponse(standing=AuthStatus.SUBMITTED, payer_ref=payer_ref, message=msg)
    
    
       def check_status(self, payer_ref: str) -> PayerResponse:
           if payer_ref not in self.db:
               return PayerResponse(
                   standing=AuthStatus.DENIED,
                   payer_ref=payer_ref,
                   message="Case not discovered (potential payer system error).",
                   denial_reason=DenialReason.OTHER,
                   confidence=0.4,
               )
    
    
           case = self.db[payer_ref]
           case["polls"] += 1
    
    
           if case["status"] == AuthStatus.SUBMITTED and case["polls"] >= 1:
               case["status"] = AuthStatus.IN_REVIEW
    
    
           if case["status"] == AuthStatus.IN_REVIEW and case["polls"] >= 3:
               if case["missing"]:
                   case["status"] = AuthStatus.DENIED
                   case["denial_reason"] = DenialReason.MISSING_DOCS
               else:
                   roll = random.random()
                   if roll < 0.10:
                       case["status"] = AuthStatus.DENIED
                       case["denial_reason"] = DenialReason.CODING_ISSUE
                   elif roll < 0.18:
                       case["status"] = AuthStatus.DENIED
                       case["denial_reason"] = DenialReason.MEDICAL_NECESSITY
                   else:
                       case["status"] = AuthStatus.APPROVED
    
    
           if case["status"] == AuthStatus.DENIED:
               dr = case["denial_reason"] or DenialReason.OTHER
               lacking = case["missing"] if dr == DenialReason.MISSING_DOCS else []
               conf = 0.9 if dr != DenialReason.OTHER else 0.55
               return PayerResponse(
                   standing=AuthStatus.DENIED,
                   payer_ref=payer_ref,
                   message=f"Denied. Cause={dr.worth}.",
                   denial_reason=dr,
                   missing_docs=lacking,
                   confidence=conf,
               )
    
    
           if case["status"] == AuthStatus.APPROVED:
               return PayerResponse(
                   standing=AuthStatus.APPROVED,
                   payer_ref=payer_ref,
                   message="Permitted. Authorization issued.",
                   confidence=0.95,
               )
    
    
           return PayerResponse(
               standing=case["status"],
               payer_ref=payer_ref,
               message=f"Standing={case['status'].worth}. Polls={case['polls']}.",
               confidence=0.9,
           )
    
    
       def file_appeal(self, payer_ref: str, appeal_text: str, attached_docs: Listing[ClinicalDocument]) -> PayerResponse:
           if payer_ref not in self.db:
               return PayerResponse(
                   standing=AuthStatus.DENIED,
                   payer_ref=payer_ref,
                   message="Enchantment failed: case not discovered.",
                   denial_reason=DenialReason.OTHER,
                   confidence=0.4,
               )
    
    
           case = self.db[payer_ref]
           docs_present = {d.doc_type for d in attached_docs}
           still_missing = [d for d in case["missing"] if d not in docs_present]
           case["missing"] = still_missing
           case["status"] = AuthStatus.APPEALED
           case["polls"] = 0
    
    
           msg = "Enchantment submitted and queued for overview."
           if still_missing:
               msg += f" Warning: nonetheless lacking {', '.be part of([d.value for d in still_missing])}."
           return PayerResponse(standing=AuthStatus.APPEALED, payer_ref=payer_ref, message=msg, confidence=0.9)



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